ATLAS PBQBack
Effective [DATE]

Privacy Policy

How Ruby Red Hospitality collects and uses information submitted through ATLAS PBQ.

1. Information we collect

  • Contact and company details: names, titles, email, phone, company name, website, trade, license numbers and bonding capacity.
  • Business documents: certificates of insurance, W-9s (which include a taxpayer identification number), licenses and certifications.
  • Submissions: services offered, properties served, pricing, proposals, bids and attachments.
  • Account and activity data: sign-in times, project access requests, document downloads, addendum acknowledgments, IP address and browser information.

2. How we use it

  • Review and evaluate proposals, quotes and bids.
  • Approve access to projects and contact you about opportunities, addenda, deadlines and awards.
  • Maintain vendor records, verify insurance and licensing, and meet tax and accounting requirements.
  • Protect the Portal, prevent abuse and keep an audit trail of document access.

3. How we share it

We do not sell your information. We share it only as needed with:

  • Ruby Red Hospitality’s affiliated property and operating entities;
  • architects, engineers, owner’s representatives and other advisers helping us evaluate a project;
  • service providers that run the Portal for us, such as hosting, email delivery and bot protection;
  • authorities or other parties when required by law or to protect our rights.

Your bid pricing is never shown to other bidders.

4. Cookies

The Portal uses only the cookies needed to keep you signed in and to protect forms from automated abuse. We do not use advertising cookies.

5. Retention and security

We keep vendor and bid records for as long as needed for the purposes above and to meet record-keeping obligations, generally [N] years after the last activity. Documents are stored in access-controlled, encrypted storage, and access to sensitive documents such as W-9s is limited to authorized staff.

6. Your choices

  • Update or correct your company information at any time.
  • Unsubscribe from opportunity notifications using the link in any email.
  • Ask us to delete your information. Some records may need to be kept to meet legal or accounting requirements.

7. Business use only

The Portal is intended for businesses and their representatives and is not directed to anyone under 18.

8. Changes to this policy

We may update this policy from time to time. The effective date above shows the latest version.

9. Contact

Questions or requests about your information: [PRIVACY EMAIL], [MAILING ADDRESS].